Privacy Notice

Last Updated: April 28, 2025

This privacy notice for otherWise, ltd (“we,” “us,” or “our”) describes how and why we might collect, store, use, and/or share (“process”) your information when you use our services (“Services”), such as when you:

Visit our website https://www.otherwise.one, or any website of ours that links to this privacy notice
Engage with us in other related ways, including learning journeys, events, and community offerings

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices.
If you do not agree with our policies and practices, please do not use our Services.

otherWise, ltd. is a Vermont public benefit corporation; it is also a fiscally sponsored project of FrontLine Farming, a registered 501(c)(3) organization.

SUMMARY OF KEY POINTS

We collect personal information that you voluntarily provide and information collected automatically through your interaction with our Services.
We do not process sensitive personal information.
We do not receive information from third parties.
We process your information to provide, improve, and administer our Services, communicate with you, ensure security, and comply with law.
We only share information in specific situations with necessary third parties.
We maintain reasonable security practices, though no system is 100% secure.
Your rights regarding your data vary depending on your geographical location.
You can exercise your rights through our contact page.

For full details, review the privacy notice in full.

WHAT INFORMATION DO WE COLLECT?
HOW DO WE PROCESS YOUR INFORMATION?
WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?
WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION?
DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
HOW LONG DO WE KEEP YOUR INFORMATION?
HOW DO WE KEEP YOUR INFORMATION SAFE?
DO WE COLLECT INFORMATION FROM MINORS?
WHAT ARE YOUR PRIVACY RIGHTS?
CONTROLS FOR DO-NOT-TRACK FEATURES
DO WE MAKE UPDATES TO THIS NOTICE?
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us voluntarily.

We collect personal information when you:

Register for a learning journey, gathering, or event
Subscribe to our mailing list or newsletters
Fill out a contact form or survey
Communicate with us directly via email or other channels

The personal information we collect may include:

Name (full name or alias)
Email address
City, region, or country (optional)
Areas of interest related to our offerings
Any other information you choose to share with us

Information automatically collected

In Short: Some information is collected automatically to ensure the functionality and security of our Services.

When you visit our website, we may collect certain information automatically, such as:

Internet Protocol (IP) address
Browser type and settings
Device type and operating system
Dates and times of website access
Pages viewed and links clicked

We use basic analytics tools (such as privacy-conscious website analytics) to understand general trends and improve our Services, without identifying individual users.

Cookies

We may use minimal, essential cookies to operate our website. You can control your cookie preferences through your browser settings.

Sensitive Information

We do not intentionally collect or process sensitive personal information (such as health data, political beliefs, or financial information).

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to operate our Services, communicate with you, improve our offerings, maintain security, and comply with applicable laws.

We may process your personal information for the following purposes:

To provide and deliver the Services you request, including learning journeys, gatherings, and event participation and other educational or charitable offerings.
To communicate with you about your registration, participation, or inquiries.
To send you updates, newsletters, invitations, or other information related to our offerings (you may opt out at any time).
To analyze engagement with our Services in a privacy-conscious way to improve content and accessibility.
To ensure security and prevent misuse, unauthorized access, or disruption.
To comply with legal obligations or respond to lawful requests from authorities.

We do not use your personal information for targeted advertising, profiling, or extensive commercial marketing activities. We do not sell your information.

We process your information with care, intention, and respect for your privacy.

WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal basis to do so under applicable law.

If you are located in the European Economic Area (EEA) or the United Kingdom (UK), this section applies directly to you.

We rely on the following legal bases to process your personal information:

Consent: We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You may withdraw your consent at any time.
Legitimate Interests: We may process your information when it is reasonably necessary to achieve our legitimate interests and those interests do not outweigh your interests or fundamental rights and freedoms. For example, sending communications about upcoming events, offerings, or community updates.
Legal Obligations: We may process your information where it is necessary for compliance with a legal obligation, such as maintaining records for tax or reporting purposes.
Vital Interests: We may process your information to protect your vital interests or those of another individual, such as in emergency situations.

If you are located outside of the EEA or UK, we will process your personal information based on the legal bases available under the applicable data protection laws in your jurisdiction. Generally, we default to the most protective standards of handling such information, which at present tend be the rules applied to the EEA and UK.

3A. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

In Short: Yes, if you are a resident of certain U.S. states, you may have specific rights regarding your personal information.

Some U.S. states, including California, Colorado, Connecticut, Utah, and Virginia, provide their residents with rights related to their personal information. These may include the right to:

Know what personal information we collect, use, disclose, or sell
Request access to your personal information
Request deletion of your personal information
Opt-out of the sale or sharing of your personal information (note: we do not sell personal information)
Correct inaccuracies in your personal information
Limit the use or disclosure of sensitive personal information (not applicable, as we do not process sensitive personal information)

To exercise your rights, please contact us using the methods described in the “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” section below.

We will respond to your request in accordance with applicable laws. We may need to verify your identity before completing your request.

If you are a resident of California, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA). If you are under 18 years old, you may also have the right to request removal of publicly posted content.

3B. DO RESIDENTS OF CANADA HAVE SPECIFIC PRIVACY RIGHTS?

We may process your information if you have given us specific permission (i.e. express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e. implied consent). You can withdraw your consent at any time.

In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:

If collection is clearly in the interests of an individual and consent cannot be obtained in a timely way
For investigations and fraud detection and prevention
For business transactions provided certain conditions are met
If it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim
For identifying injured, ill, or deceased persons and communicating with next of kin
If we have reasonable grounds to believe an individual has been, is, or may be victim of financial abuse
If it is reasonable to expect collection and use with consent would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province
If disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records
If it was produced by an individual in the course of their employment, business, or profession and the collection is consistent with the purposes for which the information was produced
If the collection is solely for journalistic, artistic, or literary purposes
If the information is publicly available and is specified by the regulations

3C. DO OTHER REGIONS HAVE SPECIFIC PRIVACY RIGHTS?

In Short: Yes, residents of certain other regions may have additional rights depending on their local laws.

If you are located outside of the United States, you may have rights under your local data protection laws. These may include the right to:

Request access to and obtain a copy of your personal information
Request correction or deletion of your personal information
Object to or restrict the processing of your personal information
Withdraw consent where processing is based on your consent

We will honor any such rights in accordance with applicable law.

In sum, we are committed to respecting and supporting the privacy rights of all individuals who engage with our Services around the world. Please contact us if you have concerns or need support regarding your personal information by using the methods described in the “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” section.

4. WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION?

In Short: We share information only when necessary, carefully, and with respect for your privacy.

We may share your personal information in the following limited situations:

Service Providers: We may share your information with our fiscal sponsor, FrontLine Farming, and with other trusted service providers who assist us in operating our website, sending communications, managing event registrations, or processing payments. These providers are required to maintain the confidentiality and security of your information.
Legal Compliance: We may share information if required to do so by law, legal process, or governmental request, or to protect the rights, property, and safety of otherWise, our community members, or others.
Community-Based Collaboration: Occasionally, we may collaborate with aligned organizations for co-hosted events or shared learning journeys. If extensive or unexpected information sharing is necessary in these contexts, we will be transparent and seek your consent when appropriate.

We do not sell your personal information.
We do not share information for advertising, profiling, or other commercial exploitation.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We use minimal, privacy-conscious technologies to operate our website.

We may use cookies or similar technologies for the following purposes:

To maintain the secure operation of our website
To remember your preferences (e.g., language or display settings)
To understand general usage patterns and improve accessibility

We do not use cookies or tracking technologies for advertising, profiling, or behavioral targeting.

You can control your cookie preferences through your browser settings. Most browsers allow you to block or delete cookies if you wish. Please note that disabling cookies may affect the functionality of certain features of our Services.

We aim to use only essential or non-invasive analytics tools aligned with our commitment to relational and ethical digital practices. If you find that there are tracking technologies being used that seem out of alignment with our digital ethics, please alert us. We have designed our website to avoid this and aim to stay on top of updates, but sometimes third party tools, plug-ins, and services make changes that we could miss.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We retain your personal information only as long as necessary to fulfill the purposes outlined in this privacy notice, unless a longer retention period is required or permitted by law.

We will keep your personal information for as long as:

You are engaged with our offerings, mailing list, or community spaces; or
Retention is necessary to comply with legal, accounting, or reporting obligations.

When we no longer have a legitimate ongoing need to process your personal information, we will either delete or anonymize it. If immediate deletion is not possible (for example, due to backup archives), we will securely store and isolate your information from any further processing until deletion becomes possible.

We aim to retain only the minimum necessary information, for the minimum necessary time, respecting your privacy and our mutual relational commitments. Realistically speaking, however, we are a small team and we are not constantly combining though these lists.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We implement reasonable measures to protect your personal information, but no system can guarantee absolute security.

We have adopted organizational and technical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

Secure hosting platforms and encrypted communications where appropriate
Limiting access to personal information to those who have a need to know
Regularly reviewing our data handling practices and security protocols
Aiming to operate intentionally under a transparent set of digital ethics

Despite these efforts, no electronic transmission over the Internet or storage technology can be guaranteed to be 100% secure. We encourage you to exercise care when sharing information online.

If you believe your interaction with us is no longer secure, please contact us immediately.

8. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at privacy@otherwise.one.

9. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: Depending on where you are located, you may have rights that give you greater control over your personal information.

You may have the right to:

Request access to the personal information we hold about you
Request correction of any inaccurate or incomplete personal information
Request deletion of your personal information
Object to or request restrictions on the processing of your personal information
Withdraw your consent at any time, if we are relying on your consent to process your information
Request data portability in certain circumstances

You can make a request to exercise these rights by contacting us through the details provided in the “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” section below.

We will respond to all legitimate requests in accordance with applicable data protection laws.

If you are unsatisfied with our response to your request, you may also have the right to lodge a complaint with your local data protection authority.

10. CONTROLS FOR DO-NOT-TRACK FEATURES

In Short: We currently do not respond to “Do-Not-Track” (DNT) browser signals.

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.

At this time, no uniform technology standard for recognizing and implementing DNT signals has been finalized. Therefore, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. That said, we are not intentionally making efforts to actively track you.

If a standard for online tracking is adopted that we must follow in the future, we will update this privacy notice accordingly.

11. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we update this notice as necessary to stay compliant with relevant laws and to reflect any changes in our practices.

We may update this privacy notice from time to time. The updated version will be indicated by an updated “Last Updated” date at the top of this document. If we make material changes, we may notify you either by prominently posting a notice or by directly sending you a notification.

We encourage you to review this privacy notice periodically to stay informed about how we are protecting your information.

12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, or wish to exercise your privacy rights, you may contact us by email or post:

By email: privacy@otherwise.one
By post: 145 Pine Haven Shores Rd, #1000A, Shelburne, VT, 05482, USA

We are committed to responding to inquiries and requests regarding your personal information in a timely and respectful manner.

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

If you would like to review, update, or delete the personal information we have collected from you, you may submit a request by contacting us using the methods described in the “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” section.

We will respond to your request in accordance with applicable data protection laws.
Please note that we may need to verify your identity before completing your request.

At otherWise, we believe privacy is not just a right—it’s part of how we honor, build, and sometimes close relationships.

Thank you for entrusting us with your presence and participation. We treat the information you share with us as part of the larger work of tending care, trust, and interconnection in a world becoming otherwise.

May our stewardship of your data reflect the same values we seek to embody in all that we do: respect, transparency, humility, and relational integrity.

We are grateful you are here.

SUMMARY OF KEY POINTS

TABLE OF CONTENTS

2. HOW DO WE PROCESS YOUR INFORMATION?